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Process for Planned Absences
- Students need to pick up a planned absence report form from the attendance office or you can download one here.
- Students need to have teachers complete the form, including current grade, attendance in class and work to be completed, with due date.
- Once the form is complete, students then seek final approval from the Dean of Students.
- Students are encouraged to check in with the Dean of Student’s office before leaving for the planned absence and upon the student’s return.
- A planned absence requires additional paperwork and must be approved by the Dean of Students. For a short-term absence (1 or 2 days), the student is required to submit the completed “Planned Absence Report Form” to the Dean 3 days before the absence. A long-term absence (3 or more days), requires a week’s notice.
- If the absence is approved, instructors will be informed and, where it is reasonable, homework assignments will be provided. Teachers are not expected to prepare an alternate to their classroom preparation, class discussions, testing, etc. Ordinarily, it will be the responsibility of the family to acquire tutoring when a student falls behind because of a planned absence.
- When a planned absence is not approved, it is considered an unexcused absence and therefore, instructors will not accept any work missed. The Dean of Student’s will contact the family if the absence is not excused.
Parents and students especially need to understand that any choice to extend vacation times, whether at the start of school, in October, Thanksgiving, Christmas or Spring Break, will bring about serious issues regarding attendance. Students and parents who choose to extend vacation periods could be jeopardizing the student’s grade because of absenteeism and should seriously consider those choices ahead of time. Bellarmine Prep will not accept responsibility for providing special assignments and examinations for students not in attendance because of family vacations. (See policy on absenteeism in Student Handbook.)
Thank you for your support with this process. Questions about this policy should be directed to Dean of Students Cindy Davis, 752-7701, ext. 802.